Interlibrary Loan Policy
Purpose of Interlibrary Loan
To obtain for BTML patrons materials not owned by the BTML system.
Eligibility and Limits on Interlibrary Loan Borrowing
Because Interlibrary Loan involves items owned by institutions other than BTML, and because of the labor the service requires, certain restrictions and limits apply to Interlibrary Loan borrowing. BTML reserves the right to limit the number of requests to 3 at a time. Interlibrary Loan service is available to BTML cardholders as long as they are in good standing with the Library-i.e. have no pending fines, no overdue items, no more than three claimed-returned items, and have a permanent, verifiable address and phone. Patrons who repeatedly ignore Interlibrary Loan rules-for instance, return ILL items late, or return ILL items damaged-will not be eligible for ILL borrowing.
Cost: BTML may requires patrons to pay return postage for items requested.
While BTML staff will attempt to obtain items without charges or fees, which are determined by institutions that are willing to lend, it isn’t always possible. A patron may be required to pay return postage. The current book rate shipping price is $3.99 per item. Other institutions may also implement their own individual lending fees as well for specialty items such as microfilm, videos, etc… Since joining the courier service most borrowed materials are free to the patron, but borrowing from a library outside of the courier service area may also cost shipping and or lending fees. We have no control over fees imposed from other libraries but will inform the patron of such fees before the item is borrowed, so the patron can decide if they want to pay or not.
Delivery if available through the KCMLIN Courier service is available at no charge.
Lending: BTML does not loan new release, reserved or best seller books, genealogy, audio books or movies. BTML reserves the right to lend at our own discretion.
Requesting ILL: Patrons may initiate an ILL by filling out a ILL Request Form and submitting it to a librarian. Information such as book title, author, copyright date, and call number are helpful.
Replacement Costs: Replacement costs for damaged or lost items are determined by the lending institution, and may amount to many times the actual value of the item.
Loan Periods, Renewal of Items, and Restrictions on Use:Loan periods and the lending institution determine renewal options. Moreover, a lender may recall an item at any time. Some libraries do not allow renewals, or require that items be used within the library. Renewals, which are solely at the discretion of the lending institution (not BTML), cannot be guaranteed. Requests for renewal must be made prior to five days before an item’s due date.
Notification of Patrons: Information regarding the arrival of items, approval or disapproval of renewal requests, overdues and recalls, unfilled requests, and any other pertinent matters will be communicated to the patron by phone or email. Phone and/or email address are required at the time of request.